BCA Spring Meeting, University of York, 30 March – 2 April 2015

york1Historic York
York is a city famous for its shopping, restaurants, bars and boutiques. It is a busy tourist centre, whilst also preserving its historical charm. It is the home of famous places such as the Shambles (Europe’s best-preserved Medieval street), and York Minster.
The story of York begins in Roman times when York found its way onto the map. Since that time, York has blossomed into a thriving cultural capital with a charming atmosphere and attractive and varied tourist facilities.
york2Romans, Vikings, lost buildings or gunpowder plots – whatever your preference, when it comes to cultural entertainment York does not disappoint. The city is constantly buzzing with a thriving arts and music scene that keeps its visitors enthralled from the moment they step out into the vibrant and bustling city. Peppered with references to haunted houses, Guy Fawkes (who was born and raised here), Gothic histories and superb architecture, York is the perfect place to congregate for a meeting. Home to the greatest Gothic Cathedral in Europe, York Minster, and the city enjoys a well-deserved reputation as one of the UK’s cultural capitals. Rumoured to have a different public house to visit for every day of the year, the city is lively and welcoming, benefiting from the renowned warmth of Yorkshire hospitality. York is steeped in history but also at the forefront of contemporary theatre, music and the arts.

For more information on York and the local area see http://www.visityork.org/.
University campus maps are available online or in pdf format here.

york3Accommodation and Facilities
Accommodation for the Spring Meeting is located at the University of York Heslington campus, in James College. Bedrooms are all en-suite single occupancy accommodation, and the cost of accommodation includes full English breakfast each morning. The conference accommodation rooms are en suite, providing a shower, WC and wash basin. The rooms are equipped with tea and coffee making facilities, hair dryer, bed linen and towels. Please note that toiletries are not provided.

Catering & Social Events
Breakfast: Breakfast will be served in the Galleria Restaurant in the Roger Kirk Centre 0800 – 0900 on Tuesday, Wednesday and Thursday mornings. Breakfast is included for the following morning if you have booked accommodation for a night.

Refreshment Breaks: There will be Tea, Coffee and biscuits served in the morning and afternoons of each day of the conference, and this will be in the Exhibition Centre.

Lunch: Packed lunches are available to pre book on the online registration form, and are at a cost of £7.95 per person per lunch. If you do not wish to pre order a packed lunch, there are limited options from a small number of catering outlets which will be open on the campus during the conference.

Buffet Dinner – Monday: On Monday 30 March, there will be the Young Crystallographers Satellite Meeting Buffet Dinner, which will take place in the Exhibition and Poster area of the Exhibition Centre. If you are not attending the Satellite meeting, this is at a cost, and can be booked via the online registration form.

Buffet Dinner – Tuesday: On Tuesday 31 March, there will be a poster and exhibition viewing time with a buffet dinner. This will take place in the Exhibition Centre, and the cost is included in your registration package.

Cyork4onference Dinner: The Conference Dinner will take place on Wednesday 1 April, in the Galleria Restaurant of the Roger Kirk Centre. This will be a 3 course, sit down dinner with prize giving and after dinner entertainment.

Exhibition Area and Conference Rooms
York Conferences’ Exhibition Centre lies at the heart of the University, next to Central Hall. All sessions will take place in the Exhibition Centre, along with daytime catering. Posters and exhibition space is also located in the Exhibition Centre.

Directions and Travel Information
By Air: If you are coming by air, Manchester Airport is a two hour drive from York, and Leeds Bradford International Airport is only 45 minutes away. Flights arrive from hundreds of international destinations, and there are frequent direct trains to York from Manchester and Leeds train stations.

By Rail: There is a frequent, fast train service to York on the main East Coast Line from London King’s Cross to Edinburgh, which stops at York. There is also a direct service between York, Leeds and Manchester Airport.

By Bus: There are buses from the city centre approximately every 10 minutes during the day, and it takes around 20 minutes to reach the campus.
The 44 Unibus service starts from Heslington East running through campus and stopping at the railway station and in the city centre.
There is a dedicated free shuttle bus service for travel around the Heslington campus during term-time. The 44 also provides free travel around the Heslington campus.
You can reach York by coach from many destinations around the country. National Express coaches stop at the railway station.

By Taxi: A taxi from the railway station to the University will take approximately 15 minutes. There is a taxi rank just outside the station, and a taxi would cost approximately £10.00. It can often be just as quick, and significantly cheaper, to take a bus. The bus stop is located outside the main station entrance.

By Car: We recommend drivers approach the University from the junction of the A64 and A1079 on the east of the city, from where the University is signposted.
York has six Park & Ride services around the city centre. For more information on the Park & Ride sites, please click here.

Satnav: The main University postcode is YO10 5DD. For Heslington East we recommend using YO19 5LA, which will take you to Grimston Bar Park and Ride; vehicle access to Heslington East is clearly signed from there.

Parking Facilities
Parking is limited at the University and is pay and display. The machines only accept coins. Parking is charged at a rate of £1 per hour, or £6 per day, and is free at weekends and between 1800 and 0800 on weekdays. There are disabled parking spaces in all University car parks, which are free of charge.

Other Useful Information
Smoking: There is to be no smoking in any University buildings, including bedrooms. Smoking is permitted on campus in outdoor areas provided it is more than 2m from the nearest door ways.

Wifi: Wifi is available on campus for the duration of the conference.

Fire Safety: Instructions on what to do in the event of fire are prominently displayed within each delegate bedroom should there be a fire incident within the accommodation area. If there is a fire in the Exhibition Centre then delegates should head for the nearest fire exit and assemble by the green assembly point sign in the car park.

Emergency: Delegates should generally follow the fire safety procedure if there is an emergency alarm sounded and follow any instructions given by College Porters, Events Staff or Campus Security. Should an emergency arise, an attempt should be made to contact the Event Coordinator, Campus Security or the College Porter who will assess the situation and respond appropriately.

Contact Information
Campus security can be reached on 01904 32 4444 (non emergency) or 01904 32 3333 (emergency). All emergencies should be reported to campus security, who will then contact the relevant emergency services as they will arrange to guide the emergency services response on to.